Calgary dental clinics lose 5-15 calls per week to voicemail, lunch breaks, and after-hours gaps. Each missed new-patient call is worth $250-$1,500 in lifetime patient revenue. AI receptionists, automated recall systems, and intake automation recover that money — built by a senior cloud architect, not a generic chatbot vendor.
For most dental clinics in Calgary, the cost of one specific automation gap is $10,000+/month in either lost revenue or wasted operating expense. That number is not theoretical — it is what we calculate on the audit call for businesses your size.
A Calgary clinic missing 12 new-patient calls per month at an average lifetime value of $1,200 per converted patient is losing roughly $14,400/month in recoverable revenue. An AI receptionist priced at $2,800 build + $800/month retainer pays for itself in week 1. Numbers above $10K/month at scale are the norm, not the exception.
These are the automations we most commonly ship for dental clinics in Calgary and across Alberta. Each is a real project we will price during the free audit.
When a call comes in outside hours or goes unanswered, an AI voice agent calls the patient back within 60 seconds. Books directly into your existing system (Dentrix, ClearDent, Open Dental, Tracker, Jane App, ABELDent). Sends SMS confirmation. Routes emergencies to your on-call line. Calgary clinics typically recover 15-30 missed appointments per month within the first 60 days.
Pulls overdue patients from your practice management system. Sends personalized SMS reminders with a one-tap booking link. AI handles the back-and-forth scheduling conversation in natural language. Quietly fills your hygiene chairs without staff making 50 reminder calls per week.
When a patient receives a treatment plan but does not book within 14 days, AI follows up with personalized messages addressing the specific treatment (Invisalign, crown, implant, etc.) and books them in. Typical close-rate uplift: 20-35% on previously cold treatment plans.
Drafts insurance pre-auth submissions from patient records, treatment plans, and clinical notes. Sends to the front-office for human review and submission. Saves 30-60 minutes per pre-auth, multiple per week.
Private AI assistant your team queries in Slack or web chat. Trained on your clinical protocols, billing codes, insurance handling procedures, and front-office workflows. New hires get up to speed faster. Senior staff get fewer interruptions answering the same questions.
We build on top of your existing stack. No "switch to our platform" garbage. Common integrations for dental clinics: Dentrix, ClearDent, Open Dental, Tracker, Jane App, ABELDent, Power Practice, Twilio, Microsoft 365, Google Workspace, Stripe, QuickBooks. If your tool is not on this list, ask — we have integrated with a long tail of niche systems and most have working APIs.
| Tier | Quick Start or Workhorse tier; AI receptionist is the most common starting point |
|---|---|
| Price range | $1,800 – $6,500 CAD, fixed-fee |
| Timeline | 2-4 weeks |
| Post-launch tuning | Included |
| Guarantee | 30-day "it works or you don't pay" |
Step 1 — Free audit (30 minutes). You describe your busiest workflow. We map the time and money it currently costs. We identify whether AI is genuinely worth deploying against it. Honest answer either way.
Step 2 — Fixed proposal. Within 2 business days, you get a written proposal with fixed scope, fixed price, fixed timeline, and the acceptance criteria the system needs to meet. You decide.
Step 3 — Build & ship. We architect, build, and test on staging. You see weekly progress in a shared workspace. We do not disappear for three weeks and surprise you.
Step 4 — Tune for 30+ days. Real usage reveals things sandbox testing never does. The tuning period is when we make the system actually reliable in your real-world conditions.
Step 5 — Hand off or retain. You either run it yourself with our documentation, or you put us on retainer to keep optimizing. Your call.
Yes — we have integrated with Dentrix, ClearDent, Open Dental, Tracker, Jane App, ABELDent, and Power Practice. If your PMS has an API or even a daily CSV export, we can work with it. We confirm during the audit.
Voice agents in 2026 sound very close to human, but we recommend honesty — the greeting can identify that it's an AI assistant. Calgary patients accept this readily when it gets them booked in 30 seconds instead of leaving a voicemail. Trust is built through reliability, not deception.
All systems we build follow PIPEDA and Alberta PIPA. For clinics with specific data residency requirements (no US data transfer), we can deploy on Azure Canadian regions. Discussed in the audit.
Within boundaries you define, yes. The AI can answer common coverage questions, look up procedure codes, and explain typical out-of-pocket estimates. Complex cases are escalated to your front office automatically. We design the boundaries carefully during the build.
Two layers of protection: (1) the system is bounded by what it can and cannot say, defined during build; (2) every conversation is logged and reviewed during the post-launch tuning period. If a wrong answer happens, we fix the underlying rule so it cannot happen again.
Not necessarily. A single-dentist clinic missing 6 calls per week is still losing $7,000+ per month in lifetime patient value. The Quick Start tier ($1,800+) is sized for clinics that small. We will tell you on the audit if you'd be better off with off-the-shelf tools.