Calgary trucking, logistics, and transport companies lose 10-25 hours per week to manual data entry from Bills of Lading, invoices, pickup tickets, customs paperwork, and proof-of-delivery scans. AI document extraction, dispatch automation, and customer-facing tracking AI eliminate that cost — built by a senior cloud architect, not a generic OCR vendor.
For most logistics and transport companies in Calgary, the cost of one specific automation gap is $58,000+/year in either lost revenue or wasted operating expense. That number is not theoretical — it is what we calculate on the audit call for businesses your size.
A Calgary trucking company with 25 trucks typically processes 400-700 BOLs per month and 200-400 vendor invoices. AI extraction and invoice processing collectively eliminate 60-100 hours/month of manual data entry. At an admin cost of $25-$35/hour fully loaded, that's $1,500-$3,500/month in direct savings — plus removing the bottleneck that delays customer invoicing by 3-7 days, accelerating cash flow.
These are the automations we most commonly ship for logistics and transport companies in Calgary and across Alberta. Each is a real project we will price during the free audit.
Driver scans the BOL on their phone. AI extracts shipper, consignee, weight, item count, special handling notes, signatures — with confidence scores per field. Writes structured records to your TMS. Flags low-confidence extractions for human review. Replaces 5-15 hours/week of manual BOL entry.
Vendor invoices arrive in a shared inbox. AI categorizes by type (fuel, maintenance, tolls, parts, subcontractor), extracts line items, matches to purchase orders or trip records, routes for approval. Approved invoices flow to QuickBooks/Xero. Disputed ones go to controller. Saves 8-15 hours/week.
Customer sends 'where is my shipment?' via SMS, email, or web chat. AI looks up the shipment in your TMS, checks GPS data, calculates ETA, and responds with a clear answer — including delay reasons if applicable. Removes 30-60 daily customer-service interruptions.
Given a new load, AI considers driver hours-of-service, current locations, equipment requirements, customer preferences, and lane profitability. Suggests the best driver/route. Dispatcher approves or overrides. Captures the decision data over time to improve future suggestions.
For Calgary companies running US lanes, AI pre-fills customs documents from the BOL and shipment data, flags missing fields, and helps prevent border delays from incomplete paperwork.
We build on top of your existing stack. No "switch to our platform" garbage. Common integrations for logistics and transport companies: McLeod Software, TMW Suite, Tailwind Transportation Software, Axon Software, ProTransport, QuickBooks, Xero, DAT, Truckstop.com, Microsoft 365, Google Workspace. If your tool is not on this list, ask — we have integrated with a long tail of niche systems and most have working APIs.
| Tier | Workhorse tier; BOL extraction + invoice processing is the most common combined build |
|---|---|
| Price range | $4,500 – $9,000 CAD, fixed-fee |
| Timeline | 4-6 weeks |
| Post-launch tuning | Included |
| Guarantee | 30-day "it works or you don't pay" |
Step 1 — Free audit (30 minutes). You describe your busiest workflow. We map the time and money it currently costs. We identify whether AI is genuinely worth deploying against it. Honest answer either way.
Step 2 — Fixed proposal. Within 2 business days, you get a written proposal with fixed scope, fixed price, fixed timeline, and the acceptance criteria the system needs to meet. You decide.
Step 3 — Build & ship. We architect, build, and test on staging. You see weekly progress in a shared workspace. We do not disappear for three weeks and surprise you.
Step 4 — Tune for 30+ days. Real usage reveals things sandbox testing never does. The tuning period is when we make the system actually reliable in your real-world conditions.
Step 5 — Hand off or retain. You either run it yourself with our documentation, or you put us on retainer to keep optimizing. Your call.
On clean printed BOLs: 96-99% per field. On handwritten or low-quality scans: 80-92% per field. Our system flags low-confidence extractions for human review rather than guessing. Net accuracy through human review is effectively 100% at the cost of about 5-15% manual touch.
Yes. McLeod, TMW, Tailwind, Axon all have working APIs. Smaller TMS platforms may require file-based integration (daily CSV import) but still work. Confirmed during the audit.
AI captures the presence and approximate location of signatures and stamps as part of the extracted record. For audit-trail purposes the original scan is preserved alongside the structured data.
Yes. BOLs are commonly 2-4 pages; invoices can be 1-20 pages. The system handles multi-page docs as units, extracts data across pages, and maintains the full audit trail.
Supported with additional scope. Most Western Canada trucking is English-only; cross-border to Quebec requires French handling for some carriers. Discussed at audit.
Cloud and AI API costs for a 25-truck operation typically run $80-$200/month after build. We include this estimate in the proposal so there are no surprises.